This Privacy Policy covers your personal information when transacting or doing business with VaultTel Philippines (individually and collectively known as "VaultTel", "we", "us," or "our"). VaultTel cares for your personal information and takes your privacy seriously. We, in VaultTel, are committed to ensuring that your personal information is protected from collection to disposal.
WHAT WE COLLECT
We collect your personal data in the course of, or incidental to the conduct of, our business with you. These data include any other information you voluntarily provide for any legitimate purpose declared at point of collection as well as those we collect from publicly available sources, and from third parties and from other sources where the disclosure was subject of a separate consent or was otherwise lawfully permitted.
Prospective and existing customers, including customers with terminated services:
Web visitors
1. Information we collect when you apply for accreditation, and/or for processing of payments, such as, your name, TIN, address, contact details, educational attainment, work experience, and banking information; 2. Information we collect and maintain about you and your employees in relation to the preparation, execution, or fulfillment of your contract with us; and 3. Information that your employees submit to have access to, or perform your services or deliver your products within, the premises of the Company.
Information we collect when you enter our premises such as your name, address, vehicle type and plate number or conduction sticker number, and identification card details;
vendors, suppliers, or contractors
1. Information we collect when you apply for accreditation, and/or for processing of payments, such as, your name, TIN, address, contact details, educational attainment, work experience, and banking information; 2. Information we collect and maintain about you and your employees in relation to the preparation, execution, or fulfillment of your contract with us; and 3. Information that your employees submit to have access to, or perform your services or deliver your products within, the premises of the Company.
Other Pertinent Third Parties
1. Information we collect from third parties by virtue of a legal claim or demand, such as claims filed by or against third parties, claims in relation to damage to company property, or in connection with our services, programs and events; 2. Information we collect from our business partners pursuant to a potential or existing transaction; 3. Information provided to us by government agencies, regulators or public officers and employees in the performance of their lawfully mandated duties; 4. In general, information collected or provided relating to our business.
WHAT WE DO WITH THE INFORMATION WE GATHER
We store, process, and/or analyze the personal data collected for some legitimate purpose, related or incidental to the conduct of our business, including maintaining safety and security of our clients. Specifically, we may store, process, and/or analyze your personal data for the following and any other legitimate purposes:
Our prospective and existing customers
Our vendors, suppliers, or contractors
1. To create business relationship with you. We process your personal data to evaluate your application for accreditation or continued engagement. 2. To conduct business with you. We process your data to enforce our legal and contractual obligations including evaluation or audit of your products or services, payment of your invoices for goods or services delivered or rendered and enabling us to pay you in various payment methods and responding to your questions, comments, and feedback or informing you about our requirements, programs, or advisories by letter, e-mail, telephone, or other media for internal administrative purposes, such as auditing, data analysis, database records management. Your data may also be processed to comply with statutory, legal, and regulatory requirements related to our business. 3. To maintain your account with us and establish potential business relationship with our partners. We maintain and update your vendor account information and establish details of your authorized contact persons for the goods and/or services you supply. We may also process your data for procurement synergy initiatives, including referring you as a potential vendor to our parent company, its subsidiaries, affiliates and other business partners.
Contractors, Subsidiaries, and Business Partners, including Auditors
We require our contractors, subsidiaries, affiliates, and business partners, through a Data Processing Outsourcing and/or Non-Disclosure Agreement (NDA), to secure and keep your data confidential. We take your privacy seriously so punitive or legal action will be initiated in case of proven misdeed. Moreover, we do not allow our contractors, subsidiaries, and business partners to disclose or share your data to others, or to use it for their own purposes, without your consent.
Government entities
ur information may also be disclosed to government entities pursuant to and in compliance with applicable laws and regulations, subpoena or court order.INFORMATION SECURITY
We are committed to ensure that your information is secure. VaultTel shall undertake and implement reasonable organizational, physical, and technical security measures in collecting, receiving, transmitting, storing, and disposing your personal information. For an enhanced online experience, our services are available through compatible devices, such as laptops, personal computers (PC), tablets, and mobile phones. For your added security, we recommend that you install anti-virus software on any such device before accessing the internet. You are responsible for the security of your information once it reaches you or your representative in any medium, including but not limited to written correspondences, bills, emails, and system applications. You should take appropriate measures to ensure that any medium or device you use to monitor or manage your account is secure and not accessible to anyone without permission.
LOGS COLLECTION
Your personal information may be collected by our logging processes in case of logical and physical access to our systems and/or premises. When necessary, personal information may be retrieved for security purposes.
You may request for a copy of your personal information in our possession, or have it corrected if you believe that it is inaccurate or incomplete. If you wish to request for a copy of your personal data, or have it corrected or deleted, please reach out to us through our contact information found below. We will promptly respond to your request. Data Privacy Officer Tel. No.: (+63920) 402.0385 email: sales@vaulttel.ph Office: 31st Floor One San Miguel Avenue Bldg. San Miguel Avenue cor. Shaw Blvd. Brgy San Antonio, Ortigas Center, Pasig City, Philippines, 1600 FEEDBACK ON OUR PRIVACY POLICY For questions or feedback about our Privacy Policy, please contact us through sales@vaulttel.ph.
HANGES TO POLICY
VaultTel reserves the right to revise or modify this Privacy Policy, as necessary.
YOUR CONSENT
iBy using our website or clicking “I Agree” or any other button indicating your acceptance of this Privacy Policy, you expressly consent to the collection, use, disclosure, and processing of your personal data in the manner described in this Privacy Policy, including our procedures relating to cookies, IP addresses, and log files.